Summary

Elephas, a Madison, WI-based biotechnology start-up company, is seeking a highly motivated Executive Assistant to join our team. Applicants should be comfortable in a fast-paced and highly collaborative environment. A successful candidate will be well organized and detail-oriented, with strong problem-solving skills. As an Executive Assistant at Elephas, you will support the Chief of Staff and CEO of this rapidly growing business, including partnering with team members from all workstreams and facilitating a variety of exciting projects.

Essential Duties and Responsibilities

• Help plan, design, review, and support business processes for a variety of projects and deliverables across the organization
• Draft, review, and send communication on behalf of the office of the CEO

• Create visually stunning and user-friendly reports, dashboards, and analytical products
• Maintain calendars and schedules, exercising discretion in committing time and evaluating needs and priorities.
• Communicate effectively with audiences from diverse business and technical backgrounds

• Create and maintain internal documentation and repositories
• Support business functions for various internal and external deliverables
• Maintain project documentation and organize team sites
• Evaluate existing processes and implement optimizations
• Work closely with the Chief of Staff and CEO, contributing to communication plan for multiple stakeholders
• Routinely provide a wide variety of support duties

Education/Experience/Skills

• Associate’s or Bachelor’s degree in related field or 5+ years of relevant business, operations, or management experience in lieu of degree
• Computer proficiency and mastery of Microsoft Office software, with focus on Outlook and PowerPoint
• Excellent verbal and written communication skills
• Detail oriented with strong organizational skills
• Adaptable, open to change, able to work in ambiguous situations, and capable of responding to new information or unexpected circumstances
• Able to thrive in fast-paced culture, taking on multiple responsibilities based on business needs

We offer our employees competitive compensation and benefits, including paid time off, health insurance, life insurance, flexible spending accounts, a 401(k) plan, and stock options.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.